10 tabsGoogle Sheets + Excel
Daycare Tuition Tracker Spreadsheet
Tuition, attendance, expenses and year-end statements for every family, kept in one sheet.
$7.00$14.0050% off
Overview
Opening a home daycare means writing a stack of documents before the first child arrives. This kit hands you that stack: the handbook families sign, the forms you collect at enrollment, a contract, a staff handbook, an emergency plan, everyday forms and a spreadsheet for tuition and taxes.
Every document is a separate, editable file. Fill in your daycare name, rates, hours and state rules wherever you see [brackets], then print, email to families and keep copies on file. It also suits providers who are already open and want to replace mismatched paperwork with one tidy set.
Written for you
55 parent policies and 28 staff policies, ready to edit rather than start from scratch.
From enrollment to year-end
Intake forms on day one, tuition statements at tax time.
Safety covered
Emergency procedures, drill log, incident reports and a daily safety checklist.
Books that add up
A spreadsheet tracks tuition, attendance, expenses and meal counts.
What's inside
Parent Handbook
55 policies in 8 chapters in Word, plus a designed 11-page Canva version with cover, welcome letter and signature page
Enrollment Packet (10 forms)
Application, all about me, emergency contacts and pickup authorization, health and allergy, medication, permissions, child care agreement, tuition agreement, handbook acknowledgment, enrollment checklist
Child care contract
Editable Word file
Employee Handbook
28 staff policies, orientation checklist, job description and performance review (Word)
Emergency Plan
Procedures, evacuation map, drill log, incident and injury report, emergency bag checklist, child emergency cards, daily safety checklist
Daily & business forms (8)
Sign in / sign out, infant and toddler daily reports, monthly attendance, weekly menu, newsletter, tuition receipts, year-end tuition statement
Daycare Business Manager
Google Sheets + Excel: families, tuition ledger with late-payment alerts, attendance, expenses by tax category, time-space %, CACFP meal counts, year-end tax statements, dashboard
START HERE guide
Your Canva and Google Sheets links in one PDF
How it works
- 1
Buy on Etsy, then download START-HERE.pdf and the files from your Etsy Purchases page.
- 2
Open your Canva and Google Sheets links, then add your daycare name, rates, hours and state rules.
- 3
Print or email the documents to families and keep a copy of everything on file.
Good to know
- Digital download: nothing is shipped
- For use in your own child care business: please don't share or resell the templates
- Child care licensing rules differ by state: check your state's requirements and compare every policy with them
- A template, not legal advice: check the rules where you live, or ask a lawyer.
- Not tax advice: check with a tax professional for your own return
Questions
What paperwork do I need to start a home daycare?
Most providers need a parent handbook, enrollment forms, a contract, emergency procedures, daily records and a way to track tuition. This kit covers all of those. Your state may ask for more, so check its licensing requirements too.
Will these policies match my state's licensing rules?
Not automatically. Licensing rules differ from state to state, so the places that depend on them are left in [brackets]. Check your state's requirements and edit each policy to match.
Do I need Canva Pro?
No. The Canva templates work with a free Canva account.
Can I open the Word files without Microsoft Word?
Yes. They open in Word, Pages and Google Docs.
Can I use it for my daycare business?
Yes. It's licensed for use in your own child care business. Please don't resell or share the templates.
How it's made: designed by Sorted Templates. We use AI tools to help draft text and lay out pages, and every page is reviewed and edited by us before it's listed. Lifestyle and mockup images may be AI-generated or AI-edited; the page previews show the actual files.
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